Adjusting Google Apps Docs For Collaboration

The following steps will help students adjust their Google Apps (Docs, Sheets or Slide) to allow for collaboration.  

Adjusting Google Document Share

1. Once the document is ready to be shared, go to the Share button.

2. Click Share

3. Under the General access section, the Share screen defaults to Restricted.  This needs to be adjusted.  
4. Click the arrow next to the word Restricted.

5. Change the setting to Anyone with the link
6. To the right, the link option shows Viewer
7. Click the drop down.

You will need to adjust the Role for the access.  They are:

Viewer	Can only view the Google Doc, Sheet, or Slide presentation. Cannot make any edits or add comments directly within the document. Ideal for sharing final versions or reference materials.
Commenter	Can view the Google Doc, Sheet, or Slides. Can add comments, suggestions, and feedback directly within the document using the commenting feature. Cannot directly alter the original content. Useful for collaborative feedback and review processes.
Editor	Has full access to view and modify the Google Doc, Sheet, or Slides. Can make direct changes to the content, formatting, and structure of the document. Can accept or reject suggested edits from Commenters (in Docs). For collaborative creation and editing.

Once you make your selection, you are ready to share the link.

8. Click Copy link

The link will be in the computer's clip board and ready to share with your viewers by pasting it in your email, document or Canvas Assignment.

9. Click Done

Future Share

Whenever you need to get the Share link, click the drop down button to the right of the Share button

Click Copy Link

Note:  If you need t change the Share permissions, start with step 1 and adjust.  Be sure to click Done and copy the updated link.